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Tender Type

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Bid Selection : Product wise vendor
(Screenshots)

• When Tender Type is “Product wise vendor”
  • Upon receiving bids from vendors, the
    next step is to proceed to the “Bid
    Evaluation”
    stage on the tender.
    
  • Once you click on “Bid Evaluation,” the
    bidding process is closed, and vendors
    cannot bid on the tender anymore. At
    this
    stage, a smart button labeled “Bid
    Evaluation”
    appears, and
    you can proceed to the bid selection
    stage to review and choose right bid for
    tender.
    
  • Clicking on the smart button will
    redirect you to view all the bids.
    
  • Selected Bid
    
  • Confirm Bid
    
    
  • Purchase Order
    
  • Notification: When a purchase order is
    created, a mail notification containing
    the details is sent to the vendor, and
    their bid status is updated to “Won” If
    no bid is selected, the vendor receives
    a mail apologizing for not being chosen,
    and their bid status is marked as “Lost”
    
    
  • Purchase order and bills on website
    
    

Bid Selection : Single Vendor for all
Product

• When Tender Type is “Single Vendor for all
  Product”
  • In the specified tender type “Single
    Vendor for all Product”, vendors are
    assigned ranks based on their bid
    Prices. For example, if your rank is 1,
    it signifies that your bid is the lowest
    among all the participating vendors.
    
  • After receiving bids from vendors, you
    can access the “Bid Evaluation” section
    in the tender. By clicking the
    “Legit Bid” smart button, you can view
    legitimate bids that meet the required
    criteria
    
  • 
    Legit Bid
    
    1. In the “Single Vendor for all
       Product” type, you are required
       to select only one
       bid from a vendor to create a
       purchase order.
    2. For a bid to be considered
       “legit,” the vendor must provide
       valid prices for
       each and every product included
       in their bid. This means that
       the vendor needs
       to specify a price for every
       product they are offering.
    3. If the vendor sets the price of
       any product to 0 or leaves it
       blank, their bid
       will not be considered “legit.”
       This is because a bid with
       missing or zero
       prices does not fulfill the
       tender requirements.
    4. Only bids that meet the
       requirement of having valid
       prices for all the products
       will be deemed “legit” and
       eligible for further
       consideration in the bid
       evaluation process.
    5. In our example, out of the total
       3 bids received, only 2 bids are
       considered
       “legit.” By clicking on the
       “Legit Bid” option, you can
       access and review the
       bids that meet the necessary
       requirements
       
    6. Bid Selection
       
    7. Bid Confirmation
       
       • Mail Notification :
         Vendor bid is selected
         
       • Purchase Order
         
         
         • Once a purchase
           order is
           created, vendors
           can view the
           purchase order
           and
           associated bills
           on their website
           portal.